Senior Finance Officer

About ACTED

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.

• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles

• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

The Senior Finance Officer t has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Senior Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The Senior Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Location: Aleppo Office

Job Purpose:

S/He will be in charge of the implementation and follow – up of Financial management and control tools.

Objectives:

• Support the DAC in budget preparation and contractual review

• Consolidate and follow-up the Financial Internal Control tools and Financial Reporting for the Area

• Under the DAC responsibility with the support of the Capital Finance, follow up with finance Team on ACTED procedures, processes and methodologies

Duties and Responsibilities:

Budget preparation and contractual review

• Upon request of the Deputy Area Coordination, in coordination with the CFM, prepares budgets based on support costs information (allocation table, Monthly Running Costs and saga) and programme/logistics inputs (BoQs, designs etc…)

• At area level, lead the financial part and aspects of the kick off meetings for projects implemented in the Area

Implementation and Follow-Up of Financial tools for the Area and the Partners

1- Accounting Flows

a. Respect and follow up of ACTED’s accountancy procedures

b. Supervise the documentation filling and archiving process.

c. Ensure an on-time and efficient flow of information with Capital Office and the base in NWS and with Partners.

2- Accounting Data review

a. Review that the SAGA entries of the Month are respecting the mission Standard Description

b. Make sure each entry has a second libellee and a Third Party code when necessary as per the Standard Description requirements

c. Check that entries in SAGA have the proper accounting code, in line with ACTED Standard Accounting Chart

d. Makes sure that all payment are prepared and ready for submission to Capital based on the internal processes

Cost Analysis

a. Review the ACTs of the Area and suggest potential reallocations

b. Upon request, present a cost analysis of the Area to the AC/DCD to support the decision making process

4. Titanic and payment follow up

a. Check and approve HR Titanic on a monthly basis

b. Prepare, check and send requests for Payment for employees, suppliers , DWs, Benfs ..etc

5. Allocations

a. Follow up of ACTES’s resources allocation per project at area level

b. Responsible for approving the allocation in his AREA and provide guidance to AC/DAC on allocation and cross-check of allocations received

6. Budget Control and Funding Structure

a. Update the monthly BFU, CFU, DFU for the projects of the Area in collaboration with the AC/DAC and PMs

b. Provide an analysis of ACTED resources to be funded on new proposal

c. Identify funding gaps and risks

3- Training and Capacity Building

a. Contribute to the global efficiency enhancement of the teams.

b. Ensure training of the Area and Partners finance staff on ACTED FLAT procedures and tools

c. Support the finance and administration teams in the mastering of financial documents and SAGA

Key Performance Indicators

• Submission of Payment requests

• Submission of CFU/DFU and Accountancy

• Submission of BFU/AT

• Accuracy of the area financial data

• Degree of autonomy of finance team

QUALIFICATIONS

• University Degree preferable in accounting, Finance, Economics, Business administration or equivalent.

• Very good knowledge of Excel, word and Outlook

• Previous experience in Finance Position in NGO/INGO for at least five years, in a leading position.

• Ability to communicate easily in Arabic and English

• Rigorous and detail orientated.

• Experience in SAGA application, BFU and AT tools are preferable

How to apply

Interested and qualified applicants should apply by filling out the application form through this link

Senior Finance Officer – Fill in form

Qualified female candidates are encouraged to apply

Only the shortlisted candidates will be contacted.

By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)

ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.

ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.