Supply Chain Coordinator

About ONSUR:

The International Association for Relief and Development (ONSUR) is a non-governmental organization established in early 2012 and registered in Syria. ONSUR is dedicated to implementing relief and development projects that empower local communities and promote a dignified life for vulnerable populations. , the organization operates through a network of execution offices in Syria, Lebanon, Iraq,Turkey, and Yemen. ONSUR delivers humanitarian assistance and sustainable development initiatives in conflict-affected regions, with a focus on transparency, community engagement, and long-term impact.

Location: Syria Office - Aleppo

POSITION SUMMARY:

Supply Chain Coordinator is a key position to the success and delivery of quality

programs. ONSUR defines Supply Chain as those systems and support functions

necessary to implement programs effectively, inclusive of procurement, logistics,

inventory management, property, and asset management as well as vehicle and fleet

management. The Supply Chain Coordinator is accountable for the design, planning,

execution, and monitoring of supply chain activities, and delivery of an effective supply

chain function in compliance with ONSUR, and donor regulations, and in line with

program objectives. He/she is also responsible for the continuous improvement of

performance quality throughout the SC team and ensuring stakeholders’ satisfaction

by exercising service-oriented practices.

Duties and Responsibilities

The Supply Chain Coordinator is responsible for supply chain activities

planning, developing supply chain plans to support program implementation

and close coordination with internal and external stakeholders. Supply chain

planning includes procurement plans, warehousing plans, transport plans,

staffing plans, distribution plans, and training plans.

Ensure procurement plans are developed for all active grants in collaboration

with program Coordinators/Managers.

Ensure that program teams develop distribution plans for supplies and assets

in order to eliminate inventory remaining in the warehouses after grant

closure.

Coordinate with supply chain field staff ensuring that there is sufficient space

in the warehouses before sending program supplies to the field sites.

Ensure supply chain staff training and capacity building plans are developed

as the PMEs and incorporated into the budgets.

Ensure that the supply chain department is well-staffed and roles and

responsibilities of each have a clear job description.

The Supply Chain Coordinator owns, manages, and drives ONSUR in-country

procurement strategies, policies, and procedures. He/she ensures all country

program procurement needs are met on time in accordance with ONSUR

standards.

Ensure compliance with ONSUR and donor policies in the procurement of

program supplies and assets.

Ensure review and execution of procurement contracts in a timely fashion.

Ensure Implementation of Supply Chain SOPs in all offices.

Ensure supply chain monthly and quarterly reports are accurate and

submitted on time.

Organize procurement training sessions for procurement/tender committees

in the field offices and non-supply chain staff if deemed necessary.

Review procurement documents before payments.

Ensure all suppliers/service providers' Information, history, and performance

are filed and kept confidentially in all offices.

Ensure supply chain officers conduct Market Surveys and analyses quarterly

and share them with the program team and field Coordinators/ Managers.

Identify fraud and corruption red flags and address them in a timely manner.

Establish a reasonable and appropriate lead time for all procurement of

program supplies and delivery of goods to the program sites.

Work with Field Offices Supply Chain staff and Field Coordinator / Managers

to ensure effectiveness, countrywide uniformity of supply chain structure, and

implementation of the ONSUR’s standard operating policies and procedures.

The Supply Chain Coordinator is responsible for managing and controlling all

inventory and warehouse operations in the country program and ensuring

excellent records keeping, implementation of inventory standard operating

procedures, and control as provided by SC.

Ensure implementation of ONSUR inventory policies in all ONSUR offices.

Produce grants ending and year-ending inventory reports in a timely manner.

Visiting field offices at least once per year and check warehouses/store

records and safety as per ONSUR standards.

Conduct spot checks and surprise inventory counts as per ONSUR SOPs.

The Supply Chain Coordinator is responsible for the procurement,

maintenance, safekeeping, and records of all ONSUR country program assets

and equipment. He/she is responsible for all aspects of the administrative,

financial, capital, and operations of asset management in accordance with

ONSUR and donors' rules and regulations.

Ensure Implementation of ONSUR Asset policies in all ONSUR offices.

Ensure assets are maintained timely and are safe to use, and all maintenance

is documented.

Ensure assets are tracked properly, and tagged at the delivery, and the asset

tracking sheet is continuously updated as assets are issued to staff or

deployed to facilities.

Planning for asset replacement as their service life comes to an end ensuring

sufficient funds are budgeted for replacement.

Manage the disposal process for assets, including ensuring donor approvals

are in place before the disposal.

Ensure spot-checks are done systematically, documented, and reported for all

ONSUR assets, inventory, and equipment at least once a year.

The Supply Chain Coordinator is responsible for overseeing and coordinating

all ONSUR country fleet and transportation activities, ensuring that all ONSUR

fleet operations are conducted in adherence to ONSUR vehicles policies and

procedures including vehicle procurement, vehicle movement, maintenance,

and reporting accuracy.

Ensure all ONSUR vehicles are in good condition and well maintained.

Ensure all ONSUR-owned vehicles are reported and insured by ONSUR.

Ensure local fleet management policy is in place, implemented, and followed

by all in all ONSUR offices.

Review regularly fuels consumption and vehicle utilization management.

Based on the analysis, plan for an increase/decrease in the number of vehicles

if necessary.

Review vehicle monthly reports and provide the necessary support to the

supply chain staff.

The supply Chain Coordinator is responsible for identifying and analyzing

compliance risk in supply chain processes, implementing strong procurement

controls, identifying procurement red flags, implementing internal and

external audit corrective action plans, and ensuring all supply chain activities

are conducted in an ethical manner.

The Supply Chain Coordinator is responsible and accountable for overseeing

all supply chain learning and development initiatives in the country and

assessing training needs, developing training

plans for supply chain staff and

other target audiences (programs, finance, etc.) as necessary.

Required Qualifications & Experience

Education: Advanced degree in related field or equivalent.

Experience: minimum 5 years of progressive Supply Chain professional

experience or equivalent education and experience, out of which 2 must be in

managerial positions.

Languages: Fluency in English & Arabic is required

Others: Ability to travel to remote field offices.

Experience working in emergency settings.

Skills & Competencies:

Able to work effectively in a highly matrixed structure.

Strong financial management and budgeting skills.

Excellent training and coaching ability.

Ability to travel to remote field offices.

Experience working in emergency settings.

Resilient, organized, hard-working, with a positive attitude.

Child Protection Policy

ONSUR maintains a strict zero-tolerance policy toward all forms of child abuse and exploitation. The organization is fully committed to creating and maintaining a child-safe environment across all areas of its work. All employees are expected to uphold the highest standards of behavior to ensure the safety and well-being of children, and any breach of this policy will result in immediate disciplinary action.

Anti-Discrimination, Harassment, and Abuse Policy

ONSUR is an equal opportunity employer. We are committed to fostering a safe, inclusive, and respectful workplace for all. Discrimination, harassment, or abuse of any kind — whether based on race, ethnicity, religion, gender, age, disability, marital status, citizenship, or military status — is strictly prohibited and will not be tolerated.

All staff are expected to promote a culture of respect and integrity. Participation in any form of abuse, harassment (verbal, physical, or sexual), intimidation, or exploitation — whether inside or outside the workplace — is a violation of ONSUR’s core values and policies.

Diversity & Inclusion

ONSUR is strongly committed to gender equality and encourages qualified female candidates to apply for this position.

How to apply

Interested candidates are invited to apply by filling out the Google Form linked below. Please provide your CV explaining your relevant experience for the role.

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Only shortlisted candidates will be contacted. ONSUR reserves the right to close the vacancy before the deadline if a suitable candidate is identified